Manage all your candidate communication from one location. Make phone calls, schedule meeting, send automated follow-up emails, and access all recruiter-candidate communication history and activity.

It’s Every Recruiter’s Nightmare

Missing out on onboarding a great candidate because you were too busy to follow up with them.

Or you waited too long and a competitor gets to them first. Creating job requisitions, managing interviews, preparing offers, juggling multiple conversations with candidates, and keeping them informed about the role, it’s not surprising that recruiters always feel like they’re rushed off their feet. As our clients always tells us—recruiting is a 24/7 job!

Recruiters need a simple but effective way of making sure that candidates are kept informed. So that candidate communication can be clearly noted and a candidate's status within the hiring process can be tracked. Which is why having an easy-to-use and centralized hub to manage candidate communication is a must-have feature.

What’s the best way to get in touch with a recruiter?

Research suggests that the most popular way candidates get in touch with recruiters is through email, social media, and mobile phones. Most recruiters will maintain an active presence across media, in order to be more accessible to a prospective candidate.

  • Email: An email allows candidates a little more space to present their pitch. When they take the time to craft a well-composed email and make a good first impression, that’s usually a good indication of their investment in the hiring process. On the other hand, most recruiters receive hundreds of emails a day and emails might get overlooked.

  • Social media: LinkedIn is perhaps the most popular platform on which candidates and recruiters can connect. The candidate’s CV and the role they’re are interested in is easily shared, and there is an immediacy to the medium that does not exist with email.

  • Telephone: Many recruiters prefer communicating over a phone. It tells them that candidates are actively looking and interested in the role and not just sending out mass emails hoping for a response. It is also a good way for recruiters to build stronger connections with applicants.

But remember, if you are speaking over the phone, even to leave a message, it is important to speak clearly and get your message across effectively. If you are not a confident speaker, it may be best to just write.

What is a communication hub?

Gabi’s communication hub helps you organize all your candidate communication in one central location, so that you never have to worry about losing touch with a great candidate or jump between apps again.

Gabi’s communication hub feature allows you to:

Make phone calls and send messages

Gabi’s mobile application will integrate with your mobile phone and allow you to make phone calls and send messages straight from the application. Simply click on the phone call or message button on the Gabi interface and connect with the candidates straight away!

Schedule meetings and phone screenings

Schedule meetings with prospective hires to get the recruitment ball rolling. Once a candidate is identified as a prospective hire, Gabi will automatically send them an email inviting them to take the next step in the recruitment process by having a phone screening interview with you.

Stay in touch

Too busy to follow up with slow-to-respond candidates? Gabi’s got it covered. Gabi will send automated emails to candidates reminding them to get in touch and move the hiring process along.

Don’t worry Gabi won’t spam anybody! Follow-up emails stop automatically after 5 days.

Access notes and mark candidate communication

Losing track of how many emails you’ve exchanged with a candidate?

Maybe you want a reminder to communicate important information to the candidate to help them make the right choices. Gabi’s communication hub’s notes feature allows you to create notes about each candidate and the communication log gives you easy access to all your candidate notes.

You can also mark the candidate’s progress along the recruitment process under 4 categories:

Phone Screening

Video Screening

Under Consideration

Online Test


  • I found Gabi to be very user friendly and unlike other platforms, it took very little time to get used to. Very easy to use. Highly recommend for anyone familiar with Taleo, Brass Ring, Peoplesoft etc.

    Marcos Varga, Senior Technical Recruiter
  • I found the automated emails to be very beneficial to candidates that apply to our jobs. It actually streamlined the process of connecting with them and moving them through the hiring process. Having worked in both boutique and large firms Gabi would be very useful at staffing solutions for both.

    Zach Hayes, Technical Recruiter
  • The automated emails system is good feature as it saves time, and we can reach to multiple candidates in short time. The AI rating has also significantly reduced time spent in shortlisting.

    Dr. Reena Shah
  • Being able to add notes about a candidate and update their status for a requestion was a big help! The scoring system has also been very accurate and it’s reduced the time I spend on sifting through applications by over two hours.

    Nancy Sikand
  • I love Gabi because of how fast it is! Both the ranking and the automated communication features have made my life a lot easier and my job a lot faster. It has practically doubled my shortlisting speed. A great tool for any staffing firm or even companies looking for staff augmentation.

    Suraj Kumar
  • Gabi’s resume pooling feature makes my job so much easier. Having all the requisitions, applications, and candidate communications on one easy-to-read page is a big blessing. Being able to use Gabi’s calendar feature to screen and schedule calls also makes work a lot easier.

    Ravi Chandra, Technical Recruiter