Don’t Drive Manual: An Introduction to Recruitment Automation Tools

The U.S. Bureau of Labor Statistics recently released their employment predictions for the years to come. The predictions show an increase of 11.9 million jobs in ten years, from 2020 to 2030, and while this is great news for the economy and the recruitment industry, recruiters might feel the burden of an overload of extra work.

The recruitment process is a long journey filled with numerous steps and repetitive tasks, like job listings on online platforms, filtering through hundreds of resumes, deciding which candidates are fit for the position based on their skill sets, technical assessments, interview results, etc. Up until the most rewarding part of the process – the interviews and the hiring phase – recruiters are often already overwhelmed by tasks that could be easily be done by automation software, which provides faster and smarter recruiting.

What Are Recruitment Automation Tools?

Recruitment automation tools are HR technologies that allow recruitment companies to automate and facilitate the workflow and recruiting tasks, increasing productivity amongst recruiters, and also saving them precious time and money.

Here is a list of some of the most important automation tools that will ease your recruitment process, which we’ll further explain in detail.

  • Resume Aggregator
  • AI-Powered Talent Ranking
  • Candidate Communication Software
  • Mobile Recruiting

How Do Recruitment Automation Tools Work?


Each recruitment automation tool has its features in automating some of the most tedious and repetitive tasks in the recruitment process. Here is how each one of them works:

1. Resume Aggregator

The first step in the recruitment process is publishing the job requisition on many online job platforms. Doing this manually takes a lot of time and effort since you’re operating the same task on different platforms. With a resume aggregator, like the Gabi Aggregator, you can do that all at once, based on the platforms you’ve chosen to post on. The aggregator will then show you all the responses and track their progress.

With a resume aggregator, you can filter your applicants using an advanced search engine. The filters you can use include: job title, skill set, candidate name and location, professional experience, source of the application, and availability to work. Streamlining these tasks with a recruitment automation tool, like the resume aggregator will save you a lot of time that you could instead dedicate to a more authentic interview experience with the selected candidates.

2. AI-Powered Talent Ranking

Another step in the recruitment process that can be simplified with recruitment automation tools is finding the perfect candidates from the selected resumes. Sorting through a ton of resumes is an overwhelming, anxiety-inducing process. The more resumes you have, the harder it will be to go through all of them, and sometimes you might even lose track of the best candidates.

This is where an AI-powered talent ranking tool will ease your job. The talent ranking software from Gabi allows you to insert all the resumes in the ranking system, and show you the best applicants based on a score. The software scans the profiles of the candidates for keywords matching your job description, similar job titles in their resumes, and the strength of their skills, recognizing the most relevant ones for the position. You’ll never miss out on a great candidate again, and your productivity will increase, while the input of time will decrease. 

3. Candidate Communication Software

One of the most important parts of the recruiting process is communicating with the candidates, and it’s definitely not an easy task. Keeping track of all of them, keeping them informed, communicating with each one while doing interviews, creating and posting new job listings on several platforms, can all lead to exhaustion. On top of that, you can even miss out on getting back to some of them, which could turn to your competition instead.

The candidate communication software takes care of the organizational part of this process for you. Through the app, you can make phone calls and send messages to the candidates, allowing you to connect with them right away. The app will also automatically send a prospective hire an email invitation for the next step in the recruitment process, and an automated reminder email to get in touch throughout the whole process. While at it, you can make notes about each candidate and mark important communication details. Having everything so well-organized, you can stay on top and in control of all communication with your candidates.

4. Mobile Recruiter

Having a mobile recruiting app is like an ace in any recruiter’s sleeve. In the world of recruiting, you are always on the go in a fast-paced rhythm. A mobile recruiting software powered by AI allows recruiters to create and add new job listings, view and analyze the applicant’s resumes, and then contact them directly by phone. It helps schedule communications and follow-ups, all from the comfort of the mobile phone, so they’ll never miss out on any deadline or steps in the recruitment process.

The Gabi Mobile app has end-to-end functionality, full desktop integration, and ranking and scoring on the go, making it one of the most powerful recruitment automation tools available.

When Should You Consider Automation For Recruitment?

Automation of the recruitment process makes recruiter’s lives a lot easier and allows them to work more efficiently, faster, and increases their ability to make better decisions while improving the quality of the hire. In the fast-paced world of recruitment, automation tools are a well-deserved helping hand that helps both the recruiters and the candidates successfully complete the hiring process. Our suggestion is that you should take into consideration using automation tools in your recruitment process at all times.

A small exception would be if you’re a new and small recruitment company that is not yet overwhelmed by the huge quantity of the workload. But even in this case, if you expect a fast growth, and you’ll want to dedicate more quality time to an authentic candidate experience, you should consider this system. And what better way to do this, than by automating some tasks in the recruiting process?

So, keep your options open, and don’t hesitate to give recruitment automation tools a chance. They’ll improve your productivity as a recruiter, save you time, and help you find your perfect candidate easier and faster. For more information on how recruitment automation tools can help you, get in contact with us and schedule a product demo.